In this guide, we’ll walk you through the process of changing service or inventory item types in QuickBooks, making it easier for you to manage your business’s purchases, sales, products, and services efficiently.

Understanding QuickBooks Service and Inventory Items

Before we dive into QuickBooks change service items to non inventory, , it’s essential to grasp the distinction between QuickBooks services and QuickBooks inventory Items – 

QuickBooks inventory items – 

  • Inventory items encompass anything your company sells, purchases, or resells in the course of business, including products, shipping charges, handling fees, and applicable taxes.
  • They appear as individual lines on invoices and other sales forms.
  • Assemble items combine inventory parts and sub-assemblies into a single product.

QuickBooks services – 

  • Services are tasks or assistance you offer to your clients to support their business or personal needs, typically billed by the hour or for completing specific tasks.
  • Service items can be added in QuickBooks Pro within the list of items representing the services you provide.
  • This eliminates the need to manually input service details into sales forms.

How to Create Service Items in QuickBooks pro?

Follow these straightforward steps to change service items to non inventory QuickBooks pro – 

  • Open QuickBooks and navigate to the “Item List” window.
  • Located on the lower-left corner of the screen.
  • A dropdown menu will appear; click on the “New” command.
  • In the “New Item” window that appears, select “Service” from the Type dropdown menu.
  • This categorizes the item as a service.
  • You’ll see fields for item details similar to those used for creating “Inventory Part” items.
  • Fill in the necessary information for your service item.
  • Once you’ve entered the item details, click “Save” to create your service item.

If you encounter any difficulties or require assistance, feel free to reach out to the Pro Accountant Advisor team, certified by Intuit. Our team of QuickBooks enterprise support experts is equipped with state-of-the-art tools and technology to resolve any QuickBooks-related issues you may encounter.

Creating and Adding Services/Inventory Items in QuickBooks Pro

When it comes to efficiently managing your business’s services and inventory items in QuickBooks Pro, the process can be straightforward. Follow these simple steps to change service items to non inventory Quickbooks pro – 

  • Start by clicking on the “List” option in the Menu bar.
  • In the menu that appears, select “Item List” to open the Item List window.
  • Locate and click on the “Item” tab in the lower left-hand corner of the list window to initiate the creation of a service item in QuickBooks Pro.
  • When the dropdown menu appears, select “New” to open the item creation window.
  • In the item creation window, choose “Service” from the Type dropdown menu.
  • This categorizes the item as a service.
  • Manually input the name of your service in the “Item Name/Number” field.
  • If you want to make this service a sub-item of another service, check the box labeled “Sub–item.”
  • Select the appropriate “Main service item” category from the adjacent dropdown menu where you want to place the current item.
  • In the description box, provide a detailed description of the service you offer. This description will be displayed in “Sales receipts” and “Invoices.”
  • Enter the rate at which you provide your service.
  • Select the appropriate “Tax code” for the service from the options provided.
  • Using the Account dropdown, choose an “Income account” where the sales of your service will be recorded.
  • If necessary, click the checkbox to enable additional fields for mentioning the services your customers purchase in their “Invoices.”
  • In the “Purchase Information” box, provide the necessary “Purchase details” for the service.
  • In the Sales Information section, input sales descriptions to complete the creation of your Service item.
  • Finally, click the “OK” button to save your service item into the Item list.

By following these user-friendly steps, you’ll be able to efficiently create and add services or inventory items in QuickBooks Pro, enhancing your business management capabilities. If you ever need further assistance or have questions, QuickBooks support is readily available to help.

Changing Product/Service Types in QuickBooks

In the world of business management, the flexibility to request QuickBooks change inventory items to non inventory is essential. Here’s a comprehensive guide on how to change the types of products or services in QuickBooks, ensuring smooth transitions and accurate record-keeping.

Changing service items to non-inventory items

  • Click on the “Gear icon” located at the top of your QuickBooks interface and select “Products and Services.”
  • Identify the service item you wish to change, then click the checkbox next to it.
  • Click on the “Batch actions” drop-down box, and from the options presented, select “Make non-inventory.”

Changing non-inventory items to service items

  • Start by clicking the “Gear icon” at the top of your QuickBooks screen and select “Products and Services.”
  • Click the checkbox next to the non-inventory item(s) that require a change.
  • To initiate the change, click on the “Batch actions” drop-down box and choose “Make service.”

Changing service or non-inventory items to inventory items

  • Click on the “Gear icon” at the top of your screen and select “Products and Services.”
  • Search for the specific item you want to update, and within the “Action column,” click on the “Edit” button.
  • Within the editing interface, select the “Change type link” and opt for “Inventory.”
  • You’ll be prompted to provide the following details – initial quantity on hand, an effective date (ensure this date precedes any transactions involving this item), inventory asset, income, and expense accounts, sales price, cost, and sales/purchasing information.
  • Save and Close
  • Once all required information is entered, click “Save and Close” to finalize the change.

Changing QuickBooks Change Inventory Item to Non Inventory Online

Efficiently managing your inventory in QuickBooks Online is crucial for accurate bookkeeping. Here’s a step-by-step guide on how to change inventory items, ensuring your records stay precise and up-to-date.

1 – Adjust the inventory quantity

  • Begin by clicking on the “Settings” tab and selecting “Products and Services.”
  • From the list of products and services, locate the inventory item you want to change.
  • Choose the “Edit” option from the action column.
  • Head to the “Quantity on Hand” section.
  • Select the “Edit” option from the action column.
  • Click on the “Adjust” tab.
  • Then, choose the “Quantity” tab.
  • In the inventory quantity adjustment window, enter a value of 0.
  • Save the changes by clicking on “Save and Close.”

2 – Determine the adjusted inventory’s total value

  • Click on the “Settings” tab.
  • Select “Chart of Accounts.”
  • In the Chart of Accounts section, find the “Inventory Shrinkage Account.”
  • Choose the “Run Report” option.
  • Search for the inventory item you adjusted.
  • Keep the amount of the adjusted note separately.

3 – Create a journal entry to account for the adjustment

  • Click on the “New” tab and select “Journal Entry.”
  • In the Account drop-down menu, choose “Opening Balance Equity.”
  • Enter the adjustment amount in the debit column.
  • In the second line, choose the “Inventory Shrinkage” option from the Account drop-down menu.
  • Enter the same adjustment amount in the credit column.
  • Click “Save” to complete the process.

Conclusion

By following these comprehensive steps, you can effectively request QuickBooks change inventory item to non inventory This ensures your inventory records remain accurate and aligned with your business’s needs. Should you have any questions or require assistance, feel free to reach out to our experienced QuickBooks technical support team. We are available around the clock, providing top-notch solutions and services for all QuickBooks-related issues. Your business’s success is our priority.

Frequently Asked Questions

How can I change service items to non inventory item in QuickBooks?

To change a service item to a non-inventory item in QuickBooks, follow these steps – 
Navigate to the “Products and Services” list.
Locate the service item you want to change.
Select “Edit” from the action column.
In the item details, change the type to “Non-inventory.”
Save your changes.

What steps do I need to follow to convert an inventory item into a non-inventory item in QuickBooks?

To convert an inventory item to a non-inventory item in QuickBooks, use the following steps – 
Access the “Products and Services” list.
Find the inventory item you wish to change.
Click “Edit” in the action column.
Change the item type to “Non-inventory.”
Save your changes.

 Is it possible to change an inventory item to a non-inventory item in QuickBooks?

Yes, you can change an inventory item to a non-inventory item in QuickBooks by following the steps mentioned in the previous answers.

Can I modify an inventory item to become a non-inventory item in QuickBooks Online?

Absolutely, you can modify an inventory item to become a non-inventory item in QuickBooks Online using the steps outlined in the previous answers.

What are the procedures for converting inventory items to non-inventory items in QuickBooks?

The procedures for converting inventory items to non-inventory items in QuickBooks involve accessing the “Products and Services” list, selecting the item, changing its type to “Non-inventory,” and saving the changes.

In QuickBooks, how do I switch an inventory item to a non-inventory item?

You can switch an inventory item to a non-inventory item in QuickBooks by editing the item details in the “Products and Services” list and changing the item type to “Non-inventory.”

Are there any limitations when changing an inventory item to a non-inventory item in QuickBooks?

There are typically no major limitations when changing an inventory item to a non-inventory item in QuickBooks. However, it’s advisable to review your inventory adjustments and accounting settings after the change.

What happens to the transaction history when changing an inventory item to non-inventory in QuickBooks?

The transaction history of the item remains intact when you change it from an inventory item to a non-inventory item in QuickBooks. QuickBooks retains the historical data for reporting purposes.

Is there a difference in reporting for non-inventory items compared to inventory items in QuickBooks?

Yes, there may be differences in reporting for non-inventory items compared to inventory items in QuickBooks. Non-inventory items may not impact inventory-related reports, such as cost of goods sold.

Do I need to make any adjustments to my accounting settings after changing an inventory item to a non-inventory item in QuickBooks?

You may need to review and adjust your accounting settings, including income and expense accounts, after changing an inventory item to a non-inventory item to ensure accurate financial reporting in QuickBooks.

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